SMSHE BYLAWS

Version: January 2007

 

 

ARTICLE I

 

NAME

 

This association shall be known as the Southeastern Michigan Society for Healthcare Engineering (SMSHE): affiliated with the American Society for Hospital Engineering (ASHE) and the Michigan Society for Healthcare Engineering (MISHE).

 

ARTICLE II

 

OBJECTIVE

 

SMSHE's objective is to facilitate improving patient care through:

1.      Application of technological advances in Healthcare plant operations and maintenance;

2.      Enhancement of networking amongst our peers and maintaining a high level of professional character in all endeavors;

3.      Providing mutual assistance and liaison between the Michigan Hospital Association (MHA) and American Hospital Association (AHA) with emphasis on educational activities directed toward general improvement of Healthcare services.

 

ARTICLE III

 

MEMBERSHIP, DUES, AND VOTING PRIVILEGES

 

Section 1.   Professional Membership

Professional membership shall be available to any person involved for plant operation and/or maintenance in a Healthcare Facility.  Membership within SMSHE automatically includes a MiSHE membership.

 

Section 2.   Associate Membership

                        Associate Membership is a non-healthcare employee and does not have voting privileges.  This membership is available to any person not directly employed by a healthcare system.  Membership within SMSHE automatically includes a MiSHE membership.

 

Section 3.   Application for  Membership

                     Application for membership shall be made via the MiSHE web site and the applicant shall become a member upon receiving approval.  Annual dues for the current year of the Society shall be paid by the applicant.

 

 

Section 4.   Life Members

     A member in good standing for ten (10) consecutive years who leaves the Healthcare field or any member who retires can be designated a Life Member upon recommendation of the Executive Board. A Life Member would pay no dues, would be listed on the membership roster, may attend all meetings or events, shall receive a plaque identifying him as a Life Member, but shall not be eligible to vote or hold office in the Southeastern Michigan Society for Healthcare Engineering.

 

Section 5.   Expulsion of Members

                     The Society may censure, suspend or expel any member for cause only after giving such member an opportunity for a hearing at the Executive Board Meeting.  Recommendations for such action must be filed with the Secretary at least thirty (30) days prior to the Executive Board meeting and will be reviewed at the subsequent Executive Board Meeting.  A member shall not be censored, suspended, or expelled except by majority vote of the Executive Board.

 

Section 6.   Society Dues

                        Dues for Professional membership shall be on the basis of $75.00 per calendar year and due upon receipt of notice from MiSHE. Associate membership shall be $150.00 per calendar year due upon receipt of notice from MiSHE. MiSHE will receive a fixed dollar amount, set by MiSHE of said dues for membership in MISHE.

 

ARTICLE IV

 

POSITIONS

 

Section 1.         Officers

The officers of the Society shall consist of: a President, President-Elect, Secretary and Treasurer. The Executive Board shall consist of all active Past Presidents, current officers of the Society as well as a minimum of one (1) and maximum of two (2) associate members approved by the current Executive Board.

 

Section 2.   Elections   

The President-Elect will automatically become President and the Secretary will automatically become President-Elect on January 1.  A new Secretary will be nominated by the Board prior to the Annual meeting. The term of office shall be two (2) years beginning January 1. The Treasurer may be re-elected for an indefinite number of terms by a vote of the Executive Board.

 

 

 

 

Section 3.   Nomination Procedures

                           The Officers shall serve as a Nominating Committee and present to the membership for election at the Annual Meeting a candidate/candidates for the Office of Secretary. All nominations must be presented to the Executive Board thirty (30) days in advance of the Annual Meeting, submitted electronically to the President elect.

 

Section 4.   Duties

                           The President of the Society shall act as Chairman of all business meetings of the Society.  The President-Elect shall perform the duties of the Office of the President whenever the President is unable to do so.  The Treasurer shall be responsible for the custody and accounting of all dues, expenses, and funds of the Society.  Such funds as are entrusted to his keeping and shall be deposited in a bank account approved by the Officers of the Society.  Further, it shall be his duty to keep the financial records of the Society.  The Secretary shall be the recording officer of SMSHE and act as corresponding secretary at the direction of the President or the Executive Board. The Secretary shall also assist the Treasurer in compiling the SMSHE membership list each year and update all information;

 

Section 5.   Vacancy

                           Should a vacancy occur during the term of an office (President, President-Elect, Secretary, or Treasurer), a special meeting of the Executive Board shall be called before the next regular meeting.  The Executive Board shall be charged with filling the vacancy.

 

ARTICLE V

 

MEETINGS

 

Section 1.   Regular Meeting

                           Regular meetings shall be held on the second Wednesday of the month with a minimum of six meetings per year;

 

Section 2.   Annual Meeting

                           The annual meeting of the Society shall be held at a time determined by the Board, during the month of December.

 

Section 3.   Quorum

                           A quorum shall consist of fifteen (15) paid members of the Society;

 

Section 4.   Order of Business

1.      Reading of the minutes from the previous meeting (and their approval)

2.      Reports of Standing Committees

3.      Reports of Special Committees

4.      Special Orders

5.      Unfinished Business

6.      New Business

7.      Educational Presentation

8.      Lunch

9.      Adjournment

 

 

Section 5.    Vote

                           Each Professional member in good standing shall be entitled to one vote in the performance of all business of the Society.

 

 

ARTICLE VI

 

COMMITTEES

Section 1.   Creating Committees

                           The President shall be empowered to create such Committees as may be deemed necessary to carry out the business of the Society.  Specifically, at the time of his installation the President shall appoint a Committee on Membership and a Committee on Education.

 

Section 2.   Advisory Committee

                           There shall be an Advisory Committee; the Advisory Committee shall consist of the active past presidents. The committee shall serve as an advisory group to the elected officers in carrying out the goals and objectives of the Society.  The Chairman of the Advisory Committee, or the current President, shall call for a meeting of the Advisory Committee whenever necessary.

 

 

ARTICLE VII

 

PARLIAMENTARY AUTHORITY

 

Section 1.            The rules contained in Robert’s Rules of Order shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with the by-laws or the special rules of order of the Society.

 

 

ARTICLE VIII

 

AMENDING BY-LAWS

 

Section 1.            These bylaws may be amended by submitting a proposed amendment at any regular meeting.  The proposed amendment(s) shall be posted on the SMSHE web site 20 days prior to voting.  A notice of By-Law proposed changes will be sent to all Professional members asking them to review such proposed changes and to be prepared to comment on those proposed changes at the next meeting.